| Item |
Relevant
Section of MPF Ordinance / Regulation |
Short
Description of the Relevant Duty or Requirement |
| 1. Participation
Certificate |
Regulation -
124(3) |
Display the
Participation Certificate issued by the Mandatory Provident Fund Schemes Authority at a
prominent location in the office. |
| 2. Enrolment |
Ordinance -
7(1) |
Arrange for all
employees who have been employed for 60 days or more to join a registered MPF scheme. |
| 3.
Contributions |
Regulation -
122(2) |
Calculate
individual employees relevant income and the amount of contribution for each contribution
period. |
| Ordinance
-7A(2)(b) |
Deduct 5% from
the employees relevant income and also any voluntary contributions as stipulated by the
employees. |
| Ordinance -7
A(2)(a) |
Pay employers
contributions out of the employers own funds. |
| Regulation -
123 |
Pay
contributions together with a Remittance Statement to the trustee within 10 calendar days
after the last day of contribution period. The remittance statement must include:
- The amount of relevant income of each employee
- The amount of employers mandatory contributions
- The amount of employees mandatory contributions
- The amount of employers voluntary contributions, if any
- The amount of employees voluntary contributions, if any
|
| Regulation -
139 |
Provide
employees with Monthly Pay Records within 7 working days after the contribution payment.
The Pay Records must detail the amount of relevant income, mandatory and voluntary
contributions by employers and employees, and the date of remittance to the Trustee. |
| Regulation -
141 |
Answer
employees inquiries about contributions. |
| 4. Cessation of
Employment |
Regulation
-146(8) |
When an
employee ceases employment, assist the employee to complete the relevant form to transfer
the accrued benefits to another registered scheme. Advise the
Trustee of such cessation within 30 days after cessation. |
| 5.
Record Keeping |
Regulation
140(1)(2)
|
Maintain
the following records about each payment of relevant income to employees for at least 6
months after the payment is made:
- the total amount of each payment
- the respective amount of the items making up each payment
- the date on which each payment is made
|
| Regulation
140(3)(4) |
Maintain
the following employees records for at least 6 months after the employees employment
ceases:
- name and correspondence address of the employee
- the date on which the employees employment began
- the notice of election (if any) to join a MPF scheme
- the notice (if any) given by the employee authorizing the employer to
deduct voluntary contributions from the relevant income of the employee for payment to the
registered scheme
|
| Regulation
140(6) |
Maintain
information required to be included in the remittance statement for at least 7 years after
the date of the statement. |
| 6.
Others |
Regulation 54 -
56
|
Forward
the following documents to employees within 7 working days of receiving them:
- information about the scheme (including fees and charges) and the
Constituent Funds
- contact person designated by the Trustee and the means by which the
person can be contacted
- Membership Certificate
- Members Benefit Statement
|
| Regulation
143(2)(a)(b) |
Advise
the Trustee within 30 days of any change of:
- the employers business address, telephone number or facsimile number
- the employees residential address, telephone number or date of
payment of relevant income
|
| Regulation
164(3) |
Provide the
member a letter regarding termination of employment after the member becomes totally
disabled. |
